{"id":18536,"date":"2020-04-30T09:36:32","date_gmt":"2020-04-30T07:36:32","guid":{"rendered":"https:\/\/pasiona.com\/scheduling-your-scrum-events-just-got-easier-with-teams\/"},"modified":"2024-02-13T10:36:07","modified_gmt":"2024-02-13T09:36:07","slug":"scheduling-your-scrum-events-just-got-easier-with-teams","status":"publish","type":"post","link":"https:\/\/pasiona.com\/en\/scheduling-your-scrum-events-just-got-easier-with-teams\/","title":{"rendered":"Scheduling your scrum events just got easier with Teams!"},"content":{"rendered":"<p><span data-contrast=\"auto\">Absolutely all sprint events can be scheduled using <\/span><span data-contrast=\"auto\">Teams<\/span><span data-contrast=\"auto\">. <\/span> <span data-contrast=\"auto\">Normally this task falls to the Scrum Master and will be extremely simple<\/span><span data-contrast=\"auto\">. To <\/span><span data-contrast=\"auto\">Next,<\/span><span data-contrast=\"auto\"> we will list the various Scrum events with some practical tips to address them<\/span><span data-contrast=\"auto\"> in a telecommuting environment with <\/span><span data-contrast=\"auto\">Teams<\/span><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p><!--more--><\/p>\n<p aria-level=\"3\"><strong>Daily meeting  <\/strong><\/p>\n<p><span data-contrast=\"auto\">The most practical thing is to schedule a recurring event for each day at the same time. If we do it through  <\/span><span data-contrast=\"auto\">Teams<\/span>, <span data-contrast=\"auto\">in addition, in the notice of attendance to the meeting we will already see a button to join the meeting virtually.<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">To convene<\/span><span data-contrast=\"auto\">it, enter Calendar (left side menu) and in the upper right click &#8220;New meeting&#8221;.<\/span><span data-ccp-props=\"{\"134233279\":true,\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">In the file of the new meeting we enter all the details of it. Let&#8217;s not forget to make it recurring and schedule it for the channel corresponding to our team. That will make all the calls, notices, notes we take, summaries, etc.<\/span><span data-contrast=\"auto\">.<\/span> <span data-contrast=\"auto\"> about the meeting appear in the team channel, so everyone can review it.<\/span><span data-ccp-props=\"{\"134233279\":true,\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/li>\n<\/ul>\n<p><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-8153 size-full\" src=\"https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/pasiona-teams-1.jpg\" alt=\"Teams meeting\" width=\"1200\" height=\"627\" srcset=\"https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/pasiona-teams-1.jpg 1200w, https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/pasiona-teams-1-300x157.jpg 300w, https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/pasiona-teams-1-1024x535.jpg 1024w, https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/pasiona-teams-1-768x401.jpg 768w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/span><\/p>\n<p><span data-contrast=\"auto\">Once the meeting is created, it will appear in the calendar of all the people we have added (note, not all team members).  <\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-8156 size-full\" src=\"https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/calendario.jpg\" alt=\"Teams Calendar\" width=\"846\" height=\"236\" srcset=\"https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/calendario.jpg 846w, https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/calendario-300x84.jpg 300w, https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/calendario-768x214.jpg 768w\" sizes=\"auto, (max-width: 846px) 100vw, 846px\" \/><\/span><\/p>\n<p><span data-contrast=\"auto\">All invitees will see a pop-up warning (depending on whether they have desktop Outlook open or Office 365 will have one format or another) that will allow them to join the meeting.<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p><span data-ccp-props=\"{\"201341983\":0,\"335551550\":2,\"335551620\":2,\"335559739\":160,\"335559740\":259}\"> <img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-8157 size-full\" src=\"https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/daily-meeting.jpg\" alt=\"Daily Meeting\" width=\"572\" height=\"420\" srcset=\"https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/daily-meeting.jpg 572w, https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/daily-meeting-300x220.jpg 300w\" sizes=\"auto, (max-width: 572px) 100vw, 572px\" \/><\/span><\/p>\n<p><span data-contrast=\"auto\">Once the time of the <\/span><span data-contrast=\"auto\"> daily <span data-contrast=\"auto\">arrives, it will be enough to join the meeting and carry it out in the same way as a <\/span><span data-contrast=\"auto\">daily<\/span><\/span><span data-contrast=\"auto\">  Face. Being remote, the  <\/span><span data-contrast=\"auto\">Dailies<\/span><span data-contrast=\"auto\"> (and actually all meetings) <\/span><span data-contrast=\"auto\">tend to last less because everyone focuses on what really matters, which <\/span> is to comment <span data-contrast=\"auto\">in this case <\/span><span data-contrast=\"auto\">how the sprint is going and if there are any impediments to achieving <\/span><span data-contrast=\"auto\">the<\/span><span data-contrast=\"auto\"> common<\/span><span data-contrast=\"auto\"> goal<\/span><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p><span data-contrast=\"auto\">During the meeting<\/span><span data-contrast=\"auto\">,<\/span> the <span data-contrast=\"auto\"> Scrum Master can show his screen with the <\/span><span data-contrast=\"auto\">burn-down<\/span> graph <span data-contrast=\"auto\"> to have it in front of him while <\/span><span data-contrast=\"auto\">we talk<\/span><span data-contrast=\"auto\">  and comment on how our progress is going. You can also choose to share the sprint backlog and move the tasks that have been completed, put them blocked if there has been a problem and comment on it, etc.  <\/span><span data-contrast=\"auto\">(simulating the classic physical whiteboard <\/span> with <span data-contrast=\"auto\">post-its<\/span> that <span data-contrast=\"auto\"> many teams have been using for years, but with the advantage that the labels do not disengage and end up falling to the ground a few days after putting them on)<\/span><span data-contrast=\"auto\">. In case the Scrum Master has scored  <\/span><span data-contrast=\"auto\">some<\/span><span data-contrast=\"auto\"> point for further debate, a<\/span><span data-contrast=\"auto\">l<\/span><span data-contrast=\"auto\"> <\/span><span data-contrast=\"auto\">At the end<\/span><span data-contrast=\"auto\"><span data-contrast=\"auto\"> of the meeting<\/span>, <span data-contrast=\"auto\">interested parties<\/span> <span data-contrast=\"auto\">can <\/span> stay <span data-contrast=\"auto\"> to discuss these specific points<\/span><span data-contrast=\"auto\">, disconnecting all others (<\/span><span data-contrast=\"auto\">meet<\/span><span data-contrast=\"auto\"> after).<\/span><\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p><span data-contrast=\"auto\">These<\/span><span data-contrast=\"auto\"> tips are useful for the <\/span><span data-contrast=\"auto\">daily<\/span><span data-contrast=\"auto\">  but also for the other meetings. The scheduling of activities in the calendar is vital for  <\/span><span data-contrast=\"auto\">Everyone<\/span><span data-contrast=\"auto\"> is clear about what their schedules will<\/span> be <span data-contrast=\"auto\"> and <\/span><span data-contrast=\"auto\">what will be done in each session <\/span><span data-contrast=\"auto\">to be able to organize the day.<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p aria-level=\"3\"><strong>Planning  <\/strong><\/p>\n<p><span data-contrast=\"auto\">L<\/span> or <span data-contrast=\"auto\">previously commented<\/span> with the <span data-contrast=\"auto\">daily<\/span><span data-contrast=\"auto\"> l<\/span><span data-contrast=\"auto\">or we can apply<\/span><span data-contrast=\"auto\"> at the start of sprint with the <\/span><span data-contrast=\"auto\">planning<\/span><span data-contrast=\"auto\"> <\/span><span data-contrast=\"auto\">. In this event, basically<\/span><span data-contrast=\"auto\">,<\/span><span data-contrast=\"auto\"> the team meets in front of the backlog and discusses<\/span><span data-contrast=\"auto\">  and agree on what is going to be addressed in the next sprint. It is a good opportunity for the OP to share  <\/span><span data-contrast=\"auto\">Teams<\/span><span data-contrast=\"auto\">  Your screen and scroll through the different stories in the backlog that you think should enter the sprint. The development team can go to<\/span><span data-contrast=\"auto\">The relevant questions.<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p><span data-contrast=\"auto\">The realization of this <\/span> meeting by <span data-contrast=\"auto\">Teams<\/span><span data-contrast=\"auto\"> is highly productive, because by doing it by videoconference the speaking turns are better respected, the attendees focus better on the objective of the meeting and there are fewer distractions.<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p><span data-contrast=\"auto\">A very attractive addition that we can add is the <\/span><b><br \/>\n  <span data-contrast=\"auto\">planning<\/span><br \/>\n<\/b><b><span data-contrast=\"auto\"> <\/span><\/b><b><br \/>\n  <span data-contrast=\"auto\">Poker<\/span><br \/>\n<\/b><span data-contrast=\"auto\">. <\/span><span data-contrast=\"auto\">Applications like <\/span><span data-contrast=\"auto\">Team<\/span><span data-contrast=\"auto\"> <\/span><span data-contrast=\"auto\">O&#8217;clock<\/span><span data-contrast=\"auto\">  can be added to  <\/span><span data-contrast=\"auto\">Teams<\/span><span data-contrast=\"auto\">  so that, during the  <\/span><span data-contrast=\"auto\">planning<\/span><span data-contrast=\"auto\">, for example, the OP should ask the team that  <\/span><span data-contrast=\"auto\">is estimated  <\/span><span data-contrast=\"auto\">a task and  <\/span><span data-contrast=\"auto\">The valuation  <\/span><span data-contrast=\"auto\">is performed in  <\/span><span data-contrast=\"auto\">The same moment collaboratively<\/span><span data-contrast=\"auto\">  (and private, since everyone votes at once without seeing what everyone else is voting for)<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p><span data-ccp-props=\"{\"201341983\":0,\"335551550\":2,\"335551620\":2,\"335559739\":160,\"335559740\":259}\"> <img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-8158 size-full\" src=\"https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/Team-oclock.jpg\" alt=\"Team o'clock\" width=\"332\" height=\"261\" srcset=\"https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/Team-oclock.jpg 332w, https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/Team-oclock-300x236.jpg 300w\" sizes=\"auto, (max-width: 332px) 100vw, 332px\" \/><\/span><\/p>\n<p aria-level=\"3\"><strong>Refinement  <\/strong><\/p>\n<p><span data-contrast=\"auto\">The considerations pointed out for <\/span> the <span data-contrast=\"auto\">plannings<\/span><span data-contrast=\"auto\"> also apply to <\/span><span data-contrast=\"auto\">the refinements<\/span><span data-contrast=\"auto\">, work meetings and resolution of doubts that usually conclude in a much clearer and more refined backlog. Screen sharing by the  <\/span><span data-contrast=\"auto\">PO explaining the stories or <\/span><span data-contrast=\"auto\">planning<\/span><span data-contrast=\"auto\"> <\/span><span data-contrast=\"auto\">Poker<\/span> to <span data-contrast=\"auto\"> get the first estimates in story points will be very welcome by the team to achieve high productivity in refinement meetings.<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p><span data-contrast=\"auto\">The doubts that remain to be resolved can be written down within the same environment in OneNote<\/span>, or in a <span data-contrast=\"auto\">shared Word, in a <\/span><span data-contrast=\"auto\">collaborative way, so that the PO or the development team have them at hand at the end of the meeting.<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p aria-level=\"3\"><strong>Review  <\/strong><\/p>\n<p><span data-contrast=\"auto\">The sprint <\/span><span data-contrast=\"auto\">review<\/span><span data-contrast=\"auto\"> benefits <\/span><span data-contrast=\"auto\">greatly <\/span><span data-contrast=\"auto\">from teleworking<\/span><span data-contrast=\"auto\"> and <\/span><span data-contrast=\"auto\">Teams<\/span><span data-contrast=\"auto\">.<\/span> <span data-contrast=\"auto\"> A <\/span> good <span data-contrast=\"auto\">review<\/span><span data-contrast=\"auto\"> should be accompanied by a good demonstration. <\/span> <span data-contrast=\"auto\">By having to show the result of<\/span> the <span data-contrast=\"auto\">sprint<\/span><span data-contrast=\"auto\"> to the interested parties, often distributed,<\/span><span data-contrast=\"auto\"><\/span><span data-contrast=\"auto\"> <\/span><span data-contrast=\"auto\">Videoconferencing <\/span><span data-contrast=\"auto\">is not only recommended, <\/span> <span data-contrast=\"auto\">is ideal. Having the environment prepared in advance<\/span> <span data-contrast=\"auto\"> (here it is not worth improvisation),<\/span> the <span data-contrast=\"auto\">developer shares his screen and shows the functionalities <\/span><span data-contrast=\"auto\">built<\/span><span data-contrast=\"auto\">, being able to see the rest c<\/span><span data-contrast=\"auto\">Conveniently from their screens. The turn can go from one to another<\/span> <span data-contrast=\"auto\"> developer<\/span>, <span data-contrast=\"auto\">ending <\/span><span data-contrast=\"auto\">with <\/span> the <span data-contrast=\"auto\">PO accepting or not the stories<\/span><span data-contrast=\"auto\">, going through the participation of the <\/span><span data-contrast=\"auto\">stakeholders<\/span><span data-contrast=\"auto\"> attaching their contributions.<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p><span data-contrast=\"auto\">At this point, it is obvious that all participants have to have access to the demonstration or validation environment remotely<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p aria-level=\"3\"><strong>Hindsight <\/strong><\/p>\n<p><span data-contrast=\"auto\">The retrospective is, by far, the meeting where greater creativity is allowed (and in many teams recommended). The variety of pr<\/span><span data-contrast=\"auto\">The facts and dynamics available <\/span><span data-contrast=\"auto\">for a <\/span><span data-contrast=\"auto\"> Sprint <\/span><span data-contrast=\"auto\">retrospective<\/span> <span data-contrast=\"auto\">are huge. <\/span> <span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p><span data-contrast=\"auto\">In <\/span><span data-contrast=\"auto\">this<\/span><span data-contrast=\"auto\"> line<\/span>, <span data-contrast=\"auto\">Teams<\/span><span data-contrast=\"auto\"> allows us to connect with external tools <\/span><span data-contrast=\"auto\">that show <\/span><span data-contrast=\"auto\">boards to carry out retrospectives <\/span><span data-contrast=\"auto\">telematically, sharing for example a common board where they are annotated<\/span><span data-contrast=\"auto\">. For example Miro has the classic board of things that have gone well \/ things that have not gone well \/ corrective measures<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p><span data-ccp-props=\"{\"201341983\":0,\"335551550\":2,\"335551620\":2,\"335559739\":160,\"335559740\":259}\"> <img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-8159 size-full\" src=\"https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/retrospectiva.jpg\" alt=\"Retrospective board\" width=\"649\" height=\"446\" srcset=\"https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/retrospectiva.jpg 649w, https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/retrospectiva-300x206.jpg 300w\" sizes=\"auto, (max-width: 649px) 100vw, 649px\" \/><\/span><\/p>\n<p><span data-contrast=\"auto\">O Trello even allows you to perform retrospectives connecting each one<\/span><span data-contrast=\"auto\"> with its user<\/span><span data-contrast=\"auto\"> to a <\/span><span data-contrast=\"auto\">retrospective board and adding <\/span><span data-contrast=\"auto\">each participant the points they consider appropriate, energized by the Scrum Master.<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-8160 size-full\" src=\"https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/pasiona-trello.jpg\" alt=\"Trello\" width=\"1130\" height=\"672\" srcset=\"https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/pasiona-trello.jpg 1130w, https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/pasiona-trello-300x178.jpg 300w, https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/pasiona-trello-1024x609.jpg 1024w, https:\/\/pasiona.com\/wp-content\/uploads\/2020\/04\/pasiona-trello-768x457.jpg 768w\" sizes=\"auto, (max-width: 1130px) 100vw, 1130px\" \/><\/span><\/p>\n<p><span data-contrast=\"auto\">It should be noted that although <\/span><span data-contrast=\"auto\">Teams<\/span><span data-contrast=\"auto\"> has <\/span><span data-contrast=\"auto\">plugins<\/span><span data-contrast=\"auto\"> for most of these tools, in another <\/span><span data-contrast=\"auto\">case<\/span><span data-contrast=\"auto\"> it is possible to share the screen to visualize the work board.<\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":160,\"335559740\":259}\"> <\/span><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Microsoft Teams is currently available for free for<\/strong> a period of 6 months to companies and institutions in the education sector, as a result of the COVID-19 crisis, so that companies, as far as possible, can guarantee their activity. It&#8217;s time to empower the team through cooperation, agility and flexibility.<\/p>\n<p>Already using Teams? Do you already know how to take advantage of it? And most importantly&#8230; do you know your security and cloud configuration needs to ensure a secure environment? Contact us in case of need or doubt and leave it in the hands of our specialists.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Absolutely all sprint events can be scheduled using Teams. Normally this task falls to the Scrum Master and will be extremely simple. To Next, we will list the various Scrum events with some practical tips to address them in a telecommuting environment with Teams.<\/p>\n","protected":false},"author":16,"featured_media":16286,"parent":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[787],"tags":[1102,910,1054],"servicio":[774],"class_list":["post-18536","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-en","tag-agileenterprise-en","tag-scrum-en","tag-teams-en","tax-servicio-agile-methodologies"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Pasiona Consulting<\/title>\n<meta name=\"description\" content=\"Absolutely all sprint events can be scheduled using Teams. 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