How to save time and money with digitized warehouse management: the Vivace success story

One of the biggest headaches for companies is document management. There are many companies that store a large amount of documentation that takes up too much space, with the added complication of tasks such as querying, synchronized updating and shared content.

It is one of the main consequences of not jumping on the digitalization bandwagon: a great waste of time and money. The Document Digitization And the automation of processes must be, today, a priority project in any company, both for the multitude of competitive advantages that it brings and for the saving of space, as well as for the fact of being able to have the information more quickly and effectively. In this context, as software developers, one of the main focuses of work of the Pasiona team is oriented to the improvement of business processes through integral digitalization solutions. This is the case of the project carried out with Vivace, a new success story that has allowed the company to optimize both efficiency and effectiveness in the management of warehouse processes.

Our Mobile team (pictured above) has developed for Vivace Logística an order management application that has allowed to optimize to the maximum all the processes that were being carried out routinely in the reception of items in warehouse. From the old hand annotation system, we have evolved to an automatic barcode reading and scanning application, with the advantage of significant cost and time savings. Thanks to the Vivace Warehouse Application (WHAPP) developed by the Pasiona team, the customer has experienced an increase in the traceability of packages and a significant agility in warehouse processes.

This digitalization of processes has allowed Vivace to extend the benefits of the use of application to the management of procedures in terms of inventories, searches of articles and relocations of them. Not only that, security is now protected by different access codes and restrictions depending on the user, which reduces the risk of loss or theft of information. Today it will allow employees to consult the information without being present in the office or warehouse, compared to the limitations of having the information in physical filing cabinets. Having large physical files of information requires having a series of maintenance costs, which will surely consume resources, that is, it will be necessary for a person to take care of its maintenance, taking into account the deterioration of the documents that are relevant to the company, ensuring the information remains intact is essential, this and much more can be achieved thanks to the digitization of documents.

Vivace Logística SA is a logistics operator specialized in the picking service (preparation of orders of single units of products). Since its foundation in 2001, it has been providing its logistic services to companies from different sectors, such as textile-shoes and home, childcare, office material, cosmetics-perfumery, internet sales, promotional and auxiliary material for pharmacies, publishing, health, public administrations, mass consumption campaigns, etc. Technological innovation, service quality and personalized attention are some of its corporate hallmarks.