Why you need to migrate your corporate email to the Microsoft 365 platform today

Microsoft 365 is an office suite that has a multitude of tools in the cloud, very interesting for your business. In addition, migration to this solution is the best option to increase productivity.

The benefits of migrating to Microsoft 365

Working with an office automation platform is vital, nowadays, for any type of business. But not all such solutions are created equal. The most complete that there is, today in the market, is that of Microsoft. If we use another suite and want to move to this one, we will have to migrate to Microsoft 365. However, this tool is guaranteed by the Microsoft brand and provides the following benefits to companies:

Increased productivity

The Microsoft 365 platform has computer tools that help all departments of a company, transversally or specifically. In this way, the workforce can devote itself to other more productive activities, while technology makes tasks more tedious or repetitive.

Work Anywhere

Microsoft 365 has all of its suite applications in the cloud. This means that you can access them, and your work, from anywhere. Teleworking or travel are no longer an impediment to having all your documents at hand. From any device and just by putting your security key you have access to them and also to their management.

Pay-per-use mode

No more expensive purchase licenses when using software of these characteristics. Microsoft has long opted for marketing as a service (pay per use) in all its products. This means that you do not have to make large investments at the beginning, but you pay as you need, reducing or intensifying services.

Lots of professional tools at your fingertips

Even if you already have mail on another platform, you can easily migrate your mail to Microsoft 365, to have everything integrated. This office suite also provides its customers with video conferencing solutions, private social networking, digital storage, local synchronization of various devices, etc. In short, all those tasks required by a company, of any size, today.

Microsoft 365 security

One of the aspects that Microsoft has highlighted the most is the security of its suite. Specifically, that of corporate emails, where normally, a lot of information and sensitive data is handled. To do this, they have made sure to comply with European data protection regulations, known as GDPR.

Among the main security measures that you will find in the 365 mail are:

Anti-spam filters

The system intelligently detects which emails may be spam or junk mail and stores them in a tab, apart from important emails. This way, if they have a high volume of daily email inflows, you can focus on the ones that interest you most.

Antivirus and antimalware included

In addition to being able to be managed from anywhere, you can manage these solutions yourself.

Content Privacy

Corporate emails and confidential information are safe with this tool. The platform includes all ISOs related to ICT security (such as ISO 27001 and 27002). In addition, the data is located on servers within Spain. This means that the handling and storage of information is governed by the regulations of our country (Organic Law 3/2018, of December 5, Protection of Personal Data and guarantee of digital rights).

How to migrate mail to Microsoft 365

If we have already decided to migrate to 365 in our organization, we need to know what steps to follow. If our company is large, it is a good idea to use Outlook and Exchange for the use and management of emails at the enterprise level. These tools have no user limits. With them, we will have the possibility to share and store files from anywhere.

We can divide the migration process into four phases:

Previous analysis

The beginning of the process begins with the analysis of certain factors, such as the licenses that our business needs. You also need to know if 365 is compatible with your current applications. Know the location of the mail, in the server scope and generic accounts, as well as the users, that our company needs. Finally, we make a list with the users who have to register and the licenses that are needed.

Prepare the environment

The next step is to register all our licenses (one for each user). This is done by configuring the company’s email, creating new accounts and assigning licenses. You can also synchronize with Microsoft 365 the directory that we have locally , to be able to unify passwords, objects and attributes.

Migration

While the migration is taking place, employees can continue to use their usual emails, as it can be a slow process. During this period, what is done is to share all the information of the mail history to the new office. When it is verified that there are no errors or risk of loss of information, the delivery is changed.

At this point, we can already receive and use our new mail in Microsoft 365. At this point, computer scientists can perform what they call “ultimate differential migration.” This is to check if any new mail has entered the old system, and the migration would not have been 100% complete. Once this is complete, all new services and applications are fully operational.

In short, the Microsoft 365 Office platform offers us a series of professional tools that give many advantages to our businesses. One of the most used, email, can be migrated and managed by professionals easily. They will guarantee us a safe, complete and 100% operational migration, without data loss. In addition, the process has the guarantee and seal of a company like Microsoft, the permanence of the server in our country and compliance with the GDPR.